Consent to processing of a child's personal data

Legal notice. The Russian version of this document is the authoritative text.

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Preamble

This form is a template consent of a minor's legal representative for processing personal data in the KMS service under Arts. 9 and 18 of Law No. 179 of the Kyrgyz Republic of 31 July 2025 on Personal Data Protection.

Consent is given electronically through the parent's account in KMS by separately confirming each of the four blocks below. Fact, time, IP, and document version are recorded in the parent_consents table and can be provided on request.

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Legal representative (signer)

• Full name: provided at registration
• Phone: provided at registration
• Email: provided at registration
• Relationship to child: specified when adding the child
• Primary representative flag: specified when adding the child

Child (data subject)

• Full name: provided when registering the child
• Date of birth: provided when registering the child
• Kindergarten: filled automatically by the system

Data controllers

Under the joint controller model:

• Kindergarten — primary controller of educational and organisational data;
• Sole Proprietor Tursunakunova Nurzhan Surapovna (OKPO 33188711, reg. no. 004-2024-169-3867 of 2024-08-20) (KMS) — controller of the software platform and related processing.

See the Privacy Policy at https://kms-system.com/{locale}/privacy.

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Block 1. General consent to processing of the child's personal data

Consent type: data_processing (required for enrollment).

I consent to processing the following data of my child:

• Full name;
• Date of birth, gender;
• Residential address;
• Birth certificate number and scan;
• Kindergarten group;
• Attendance and daily diary entries;
• Developmental assessments and pedagogical notes.

Purposes:

• Enrollment and registration of the child;
• Educational delivery;
• Communication with parents;
• Statutory reporting.

Operations: collection, recording, structuring, accumulation, storage, refinement, retrieval, use, blocking, deletion, destruction.

Term: while the child attends the kindergarten plus 3 years after discharge (to prove lawfulness in case of inspections).

Right to withdraw: at any time via KMS or at [email protected]. Withdrawing general consent makes continued attendance technically impossible.

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Block 2. Consent to processing of medical data (special category)

Consent type: medical_data (required for enrollment — Art. 8).

I consent to processing the following special-category data of my child:

• Health group;
• Chronic conditions and developmental deviations;
• Allergies (food, medicinal, contact) and severity;
• Vaccination history and dates;
• Examinations by the kindergarten's medical professional;
• Injuries and incidents during attendance;
• Physical measurements: height, weight, vision, hearing, blood pressure;
• Special medical notes and restrictions;
• Details of the attending physician, insurance, and medical card.

Purposes:

• Child safety and health;
• Meal planning accommodating allergies and needs;
• Clearance for physical activity and outdoor walks;
• Prompt notification of parents and emergency calls as needed.

Legal basis: consent + protection of vital interests (Art. 5(6) of Law No. 179).

Access limits: medical data are visible only to the director, medical staff, the child's group teacher, the cook (only allergies — for meal planning), and the parent (only to own child).

Term: same as Block 1.

Right to withdraw: at any time. Withdrawal makes enrollment impossible due to statutory medical requirements.

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Block 3. Consent to use of the child's photographs

Consent type: photo_usage (optional — refusal does not prevent enrollment).

I consent to:

• Collection and storage of photographs in the closed part of KMS;
• Use of photographs in diary entries and mailings addressed only to me via the service;
• Use of photographs in internal pedagogical materials of the kindergarten.

I DO NOT consent to:

• Publication in public sources (website, social media, ads, media);
• Transfer to third parties for any purpose other than the above.

Public publication requires a separate written consent per specific publication.

Term: same as Block 1.

Right to withdraw: at any time. After withdrawal, the kindergarten and KMS delete all photographs within 7 days.

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Block 4. Consent to emergency medical care

Consent type: emergency_treatment (required for enrollment).

In case of a life- or health-threatening condition during attendance I consent to:

• Immediate first aid by kindergarten medical staff;
• Calling emergency services without prior approval;
• Sharing with emergency medics the necessary health data from Block 2;
• A staff member accompanying the child to a hospital until a parent arrives.

Kindergarten obligations:

• Immediate notification of me (and the other parent where applicable);
• Incident journal entry;
• Retention of documents about care provided for later handover.

Term: same as Block 1.

Right to withdraw: technically possible but strongly discouraged for child safety reasons.

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General

Data subject rights (Arts. 10–13, 23):

• Access to processing information — within 14 days of request;
• Correction of inaccurate data — within 7 days;
• Deletion — within 7 days (where no other lawful basis remains);
• Complaint to the State Agency for Personal Data Protection — https://dpa.gov.kg.

Contact: [email protected] with proof of identity.

Signing: consent is given upon confirming each block in the parent's KMS account. The signature is captured electronically with date, time, IP, and document version.

Prior consents: earlier consents (including paper ones) remain effective until revoked or updated in the service.